Trevalgan is a family-owned farm offering holiday accommodation. Trevalgan Farm runs booking software in relation to the provision of accommodation by their properties.
Trevalgan Farm (we, our, us) takes your privacy very seriously and will only use your personal information to provide the products and services you have requested from us.
1. Information we may collect from you.
We may collect and process the following data about you and your business in the following ways:
a) Information that you provide by filling in forms on our Website, giving to the telephone helpline or generally speaking with members of staff.
b) If you contact us, we will keep a record of that correspondence as we deem appropriate.
c) We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
d) Trevalgan Farm operates a booking engine and will collect and store information that you give when you make a booking. You are asked for your name, address, telephone number and email along with the names of any guests travelling with you. The booking engine does not collect payment information. This information may also include your IP address.
This information is stored by Trevalgan Farms system in order to process your booking. You will be contacted by the Trevalgan Farm in relation to your booking. Your data is also stored after you have stayed but will be kept no longer than necessary in order to comply with legal obligations and for properties to welcome your repeat business.
2. Joint Controllers
In the context of providing booking software to accommodation providers to facilitate online booking.
3. Trevalgan Farm may use your personal information and data in the following ways:
To complete the request made such as to provide a brochure, give information about vacancies or to give accommodation information. In this case, your data will be given to the most appropriate member to fulfil this task.
4. Sensitive personal data
We do not collect sensitive personal data (such as disability, racial / ethnic origin, allergies, religious beliefs, etc) unless it is volunteered by you. However, in order to tailor product offers to your circumstances we may sometimes ask for information such as any disability you may have. As with all data, it is entirely up to you to decide whether or not you are happy to provide this information. Sensitive personal data will only be used in order for us to fulfil our contract with you to provide the services that you have requested, (for example, telling you about accommodation with the provision of disability access). You do not need to provide us with personal information simply to browse our website.
5. Security Procedures
In accordance with General Data Protection Regulation (GDPR), Trevalgan Farm observes reasonable procedures to prevent unauthorised access and misuse of personal information. We use appropriate business systems and procedures to protect and safeguard any personal information given to us. We also use security procedures and technical and physical restrictions for accessing and using the personal information on our servers. Only authorised personnel are permitted to access personal information in the course of their work.
6. Non-disclosure to third parties
Trevalgan Farm does not share your data with any other company or individuals for marketing purposes or otherwise.
We may share your data with agencies such as law enforcement or governmental organisations where we are required to make such disclosures by any applicable law
We do not collect any personal information from children under 16 years of age and that no child under 16 should submit any personal information to us. Should we discover that any such personal information has been delivered to us, we will remove that information as soon as possible.
10. Retaining your personal data
We retain personal information about you for the period necessary to fulfil the purposes outlined in this Policy, unless a longer retention period is required or permitted by applicable law. Where your information is no longer required, we will ensure it is disposed of in a secure manner.
11. Your Rights
You have the right to access data that is stored either by Trevalgan Farm. You need to email or write to Trevalgan Farm, to request an overview of your personal data. You can also contact Trevalgan Farms if you believe that the personal information they have for you is incorrect. if you believe that they are no longer entitled to use your personal data or if you have any other questions about how your personal information is used or about the Privacy Statement.
Your rights include asking us to not to process your data for marketing purposes or contacting us if you feel we have used your data inappropriately.